Tips for Packing Up a Film Set

Published on in Advice / Tips & Tricks

When it comes to packing up a film set you want to be as attentive as possible. After all, film equipment can be quite expensive and terribly fragile. This makes packing them properly not only recommendable but necessary. So, without further ado, let's look at some tips that should help you pack your filming set properly and ensure its safety.

Make an inventory list

Before we start going over various steps in packing up a film set, you first need to make an inventory list. There is simply no way that you'll be able to take care of your filming equipment properly if you do not have a comprehensive list to look over. Every piece of equipment, especially smaller ones, need to be written down. Whether you will do this with a pen and paper, or you will do it on your phone makes little difference. Just make sure that you have an inventory list to follow. By doing so you will make packing, transporting and unpacking a whole lot easier.

In order to tackle, packing up a filming set you need to have an inventory list.

Bring proper packing supplies

In order to be able to pack up and transport a film set easily, you need to have quality containers. Flimsy, worn-out containers will not only be difficult to pack properly, but they will also pose a safety risk. None of this is acceptable for fragile, cumbersome filming equipment, which is why you need to find top-quality packing supplies.

Packing containers

When it comes to packing containers, you want to avoid cardboard boxes. Even though there are some terrific brands out there that promise top-notch quality, cardboard is simply not suited for film equipment. Remember that your filming equipment might need to go through rain, snow, and other terrible weather conditions in order to get to a good filming location. No cardboard box, no matter how well built, can withstand such conditions and still keep its contents safe. Furthermore, during filming, you'll probably have to open and reopen your boxes multiple times. This is a sure way to ruin your cardboard boxes as with each use they become more flimsy. So, what are you to do? Simple! Get plastic containers. Plastic containers are much more suited for fragile, heavy and expensive filming equipment.

Wrapping and padding

When it comes to wrapping and padding, you also want to go top-quality. The most important thing there is to value quality over quantity, as filming equipment usually needs to get packed into a cramped van. So, you'd be doing yourself a favor by getting good quality padding and wrapping that doesn't take up much space.

Packing up a filming set

So, how do you go about packing up a film set? Well, like most things that have to do with filming, this is going to be a team effort. After all, the standard filming equipment is usually too much for any single person to pack on their own. Therefore, if you want to pack your filming set properly, here is what you'll need to do.

Be very careful when packing filming equipment, even if you've done it a million times before.

Find the right people to help you

In most cases, there will be a designated crew that will tackle the packing and handling of the film equipment. But, if there is not and you need to find some people to help you, do so carefully. Know that all of them need to be aware of what is at stake and that they need to be extra attentive. Also, you want to ensure that you have capable, hardworking people helping you. So, try to only pick the people for whom you know can pull their own weight. Do not risk working with unsuitable people as a single packing mistake can end up costing your filming company thousands of dollars. Also, keep in mind that relocation experts can help you pack if you wish to make your film equipment extra safe.

Prepare for packing

Before you start packing you need to have your inventory list ready and familiarize everyone helping you with it. You also need to have the proper packing supplies at hand. The last thing you want is for something to go missing. Or to find yourself not having enough packing supplies. So, go over your inventory list carefully and make sure that you have everything that you need. Then proceed to go over the packing procedure with everyone helping you. Make sure that everyone is on board and that everyone knows the order of packing.

Proper placement

When it comes to proper placement, there are two things you'll have to keep track of. First, you need to ensure that every piece of film equipment is properly placed in its designated container. This means that you need to put proper wrapping and padding on it and to make sure that it stays put. If your item moves around the container, you can be sure that it won't survive the trip.

Even small vibrations from the truck can damage your filming gear if you do not pack it properly.

With this in mind, you need to find containers that will perfectly fit your filming equipment, along with the necessary padding. The second placement to tackle is the loading of containers into the truck. Keep in mind that you need to properly distribute the weight so that the truck has a smooth drive. So, when working with a transport company, make sure that your equipment is evenly distributed.

Label and tape up

The final task to handle when packing up a filming set is to label and tape up properly. Keep in mind that every container needs to have a clear label of what it contains. Only then will handling the film equipment be remotely safe. Remember to use a bright marker and to write in big letters. Also, do yourself a favor and tape up your containers once you are done packing them. The last thing you need is for one of them to fly open during transport. And with that, you should have a filming set ready for transport.

About the Author:

Donald Green worked as a professional mover for over 20 years. Now, he is a family man and a content writer that focuses on relocation safety and long-distance transport.

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