Office Manager / Bookkeeper experienced in general office management to include: bookkeeping, bank reconciliation, general HR, employee benefits and payroll, payment of vendors, maintenance of insurance, oversee ordering of office supplies, etc.
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Organize office operations and procedures
Coordinate with IT on all office equipment
Ensure that all items are invoiced and paid on time
Manage office General and Administrative budget, ensure accurate and timely reporting
Provide general support to visitors
Employee Benefits & Payroll
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
Bookkeeping / Bank Reconciliation
General HR Responsibilities
Payment of vendors, clients, etc.
Maintenance of insurance, benefits packages, etc.
Experience / Skills
Proven experience as an Office Manager or Bookkeeper
Proficient in Quickbooks
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School Degree
We would prefer someone with event / entertainment industry experience, but it is not required.
Our highly experienced event production team orchestrates the complex choreography and interplay between the design and creation of unique themes, creative media, theatrical lighting, special effects, video and concert level sound design. By skillfully integrating the individual elements of production, we successfully create a dynamic and cutting-edge image that elevates your brand, your reputation and your recognition. When it comes to the precise combination of artistry and tech, leave it us to theatrically integrate all elements of production, design and cutting edge technology.
We execute all initiatives seamlessly to exceed your expectations.
WE ARE CINEMATIC.