The Office Coordinator provides centralized operations coordination and administrative support for SIX Productions and the Executive Leadership Team of Owners (2), Executive Producer and General Manager including managing their schedules, file storage, and collaborative software applications, assists in coordinating travel, processing expense reports, and completing special projects as necessary.
The candidate must be well organized, flexible, and must be able to contend with multiple demands and accuracy while maintaining a high level of sustained attention to detail. This position also requires basic communication skills, knowledge of Excel, information technology, and database systems, and an understanding of accounting and bookkeeping. The Office Coordinator must have the ability to interact with internal staff and external stakeholders through program event planning. The ideal candidate will be a self-starter, results-oriented, highly motivated, creative and a team player.
Key Job Responsibilities
-Speaks and corresponds with individuals on the Executive Leadership Team’s [ELT’s] behalf as requested
-Plans travel and prepares detailed itineraries for ELT when requested, including travel arrangements, accommodations, and appointments
Initiates and/or finalizes correspondence for the ELT as appropriate
-Maintains files, prepares reimbursements and reconciles corporate credit expenses and other forms as assigned
-Manages the RFP info box by responding to inquiries and leads and vetting the business before sending them to the Executive Producer for assignments when necessary
-Works closely with Operations staff in assisting with special projects as assigned
-In coordination with staff, prepare, provide and retain agendas, information, notes and other pertinent items for staff meetings and events
-Is the company “scheduler” within Humanity for all full time year round and seasonal staff including all freelance and contract labor
-Assists ELT with research, written analyses, reports, briefings and memoranda for a variety of audiences
Experience / Skills
Knowledge, Education, and Experience
-Bachelor’s Degree in relevant fields preferred but not required
-A minimum of two (2) years’ experience in Administration or related field; (Additional administrative experience may be substituted for degree)
-High energy, flexibility, trustworthiness and compatibility; proven ability to determine and hold confidentiality is required
-Attention to detail and ability to meet deadlines
About Six Productions
Six Productions is here to meet all av needs, from live event broadcast to artful festivities. We have a team of designers and audio visual techs on hand along with AV gear available for rent. As the leading AV company in the Roaring Fork Valley, Six Productions handles the AV and design for almost all the festivals that come through Aspen, CO.